Editing Team Meeting 9/11/2019

Call to order: 10:30am

In attendance: Courtney Charlton, Naomi Cloutier, Dani Collins (Chair), Justin Frudd, Mona Hall, Paul Martin, Cory Stumpf, Chris Ward (scribe & time keeper)

Dani: Welcome and new meeting format

  • Call for note taker and time keeper: Chris
  • Call for review of process changes this summer
    • Chris: brief review of process changes
    • Discussion:
       lack of CMP (what info needed? can it be shared in D4P?)
       determining, negotiating, and communicating editing scope
       identifying and confirming course materials
       exam processes
       ProctorU

Courtney: “Using a Tempest in a Teapot to Separate the Wheat from the Chaff” presentation on plain language with examples from HIST course

  • Learners’ needs not served by misused and obscure terms: e.g., obduracy, abrogation, temporal turmoil, venal, jeremiad, etc.
  • Long, complex sentence structure obscures meaning.
  • Random or inconsistent capitalization, and dated racial/cultural terminology requires more time for editors to query or resolve.
  • Discussion:
     How to minimize problematic language without changing voice of writer?
      How to balance student needs, writer wants, time constraints?

Paul: Introductions; enrollment growth up 15%; potential of non-linear development processes with editors contributing or collaborating earlier

Group: Appreciative enquiry

Dani: Open call for agenda items for future meetings

Tabled for future:

  • Editing websites
  • Credentials: when to include designations and certs

Adjourned: 11:45am

Back to the Future

Welcome to co-creators Dani (darwinsfrog), Cory (corythestumpf), and Mona (mohall2015)!

So, we moved back to this, our previous, wordpress site. We have ambitious plans to expand the site’s features in the future, but this will be the home of the OL Editors’ site for the next few weeks or months.

Workflow Emails to Production

New process!

Don’t include OL_Production on editing workflow emails. This refers to introductory emails (“I’ve begun editing…”) and the final emails (“files are in pre-production folder…”).

Keep writing notes for Production on the files, and summarize any concerns in your final email to Curriculum Services. CS will send the notes to Production after sign-off.

Outcomes before Materials

Heads up! I moved the Learning Outcomes section to appear before Course Materials in the Course Guide. Thanks for the feedback, Cory!

This will group together key Curricunet information, and it could save a bit of time by aligning with Production’s processes.

Style Sheets

Spring is here! Thank you for your patience while I play with this new colour feature in WordPress.

What Is a Style Sheet?

The most basic tool for editing, and one of the most practical, is a style sheet. Most of the time the editor creates this and shares it with others. A style sheet is a table or document used to track our decisions, so it is an essential tool for consistency in spelling and style.

More Work?

Normally editors track the decisions that are not covered by the house style or ones that conflict with the house style, perhaps due to a specific discipline’s style conventions or a writer’s preferences.

It is good to be thorough, but not so thorough that the style sheet becomes it’s own editing project.

But Why?

In addition to clarifying the spelling of tricky words, the style sheet reminds us of the types of changes we made in earlier parts of the document.

  • Did the writer use italics or bold for key terms?
  • Which heading level did we use in the table in Module 1?
  • Which terms did we capitalize?

All these choices are recorded in one place, so we don’t have to look them up each time. It makes editing easier since we don’t have to remember everything to be consistent throughout the document. It is also helpful as a reporting tool, since writers or course developers can quickly review the changes we’ve made without scanning through the entire document.

Format your document in whatever style works for you. I usually make it an online document (e.g., Google Docs) to share it with others, but many editors build a style sheet on paper or in a Word doc.



Editors’ Community of Practice

The editors’ team has started bi-weekly professional development seminars. We take turns facilitating the meetings, and we co-create the content to share our expertise and fill-in gaps in our knowledge. We have not chosen a way to reify or apply the new learning, but I’m sure a creative expression of our learning will present itself in time.

I’m currently taking a course that uses social learning theory and communities of practice, so I wanted to share some memorable quotes from Étienne Wenger that may inform our community:


Welcome to Courtney and Josie

Two new editors joined the editing team in December. Welcome Courtney and Josie!

The amount of new info may seem overwhelming and confusing, but we’re here to help. Ask us questions if you have any, and please do suggest new and better solutions to our processes. Our team works best with everyone sharing ideas and creativity.  

Style Change: Development Team List

We are changing our house style for the list of course developers on a copyright and credits page.

  • Include the person’s terminal or highest credential only.
  • Group the list by years of editions and revisions.
  • Order the groups in reverse chronological order; i.e., most recent is at the top and earliest is at the bottom of the page

Copyright © 2018, 2014 (Revised), 2010 Thompson Rivers University. All rights reserved.

Course Development Team 2018
Course Writer: Name, PhD
Instructional Designer: Name, MA
Editor: Name, BA
Associate Dean, […]: Name, PhD
Program Coordinator, […]: Name, PhD

Course Revision Team 2014
Course Reviser: Name, PhD
Course Editor: Name, MA
Associate Dean, […]: Name, PhD     [include only if different from who is listed above]

Course Development Team 2010
Course Writer: Name, PhD
Instructional Designer: Name, MA
Course Editor: Name, BA

UPDATED May 2018: This list is constantly changing, and will be maintained in the future by Danielle Collins on her page on 


We list course developers on the copyright pages of courses. OL style was updated in May 2018 to:

  • Do not use periods between letters in degree acronyms.
  • Include the person’s terminal or highest credential only. 
  • Group the list by years of editions and revisions.
  • Include the year in the heading.
  • Order the groups in reverse chronological order; i.e., most recent is at the top and earliest is at the bottom of the page.

Course Development Team 2018
Course Writer: Name, PhD
Instructional Designer: Name, MA
Editor: Name, BA
Associate Dean, […]Name, PhD
Program Coordinator, […]: Name, MA

Course Revision Team 2014
Course Reviser: Name, PhD
Course Editor: Name, MA
Associate Dean, […]Name, PhD     [include only if different from who is listed above]

Course Development Team 2010
Course Writer: Name, PhD
Instructional Designer: Name, MA
Course Editor: Name, BA

Thanks to Cindy Ozouf for her excellent work creating a list of course developers in August 2017 and updating it in September 2017.

I’ve updated it on May 9, 2018 based on Dani’s work on May 1, 2018.

Please confirm with Dani’s master list on OL Course Editors page, as I won’t update this blog post over time.

Supervisor, Editing & Copyright: Danielle Collins, BEd
Editor: Justin Frudd, MA
Editor: Mona Hall, Cert. Editing
Editor: Carolyn Hawes, BEd
Editor: Cory Stumpf, BJ
Editor: Christopher Ward, BA
Course Editor: Wayne Egers, PhD
Course Editor: Dawn-Louise McLeod, MEd
Course Editor: Brian Scrivener, MA
Instructional Design Team
Chair, Senior Instructional Designer: Melissa Jakubec, MA
Senior Instructional Design: Michelle Harrison, PhD
Senior Instructional Designer: Gail Morong, MEd
Instructional Designer: Linda Apps, PhD
Instructional Designer: Stephen Doubt, MEd
Instructional Designer: Ted Keating, MEd
Instructional Designer: Ken Monroe, MA
Instructional Designer: Fränzi Ng, EdD
Instructional Designer: Carol Sparkes, MITE
Adventure, Culinary Arts and Tourism Management
Dean, Adventure, Culinary Arts, & Tourism: Doug Ellis, MA
Associate Dean, Arts: Brenda Thompson, MA
Program Coordinator, Arts: Michael Looney, MSc
Business and Economics 
Associate Dean, Business & Economics: Raymond Cox, PhD
Education and Social Work 
Associate Dean, Education & Social Work: Jane Hewes, PhD
Program Coordinator, Adult Basic Education: Michael Looney, MSc
Assistant Dean, Law: Alexis Kazanowski, LLB
Associate Dean, Nursing: Tracy Hoot, EdD, RN
Associate Dean, Science: Dennis Acreman, PhD
Program Coordinator, Science: [no incumbent]
Trades and Technology
Dean, Trades & Technology: Baldev Pooni, MSc